Facilities Coordinator

We have an immediate requirement for a Facilities Coordinator to assist our client on a contract basis until January. 

You responsibilities will include: 

• Assisting with allocation of new lockers and communicating the same. 
• Setting up and testing the clients floors various AV/FM/Catering operations.
• Raise POs as required
• Incumbent Supplier Oversight: The Facility Coordinator will oversee the performance of incumbent suppliers, ensuring they meet agreed-upon service levels.
• Regular assessments and feedback sessions will be conducted to maintain service excellence and promptly address any deviations.
• Day-to-Day Issue Management: Our Facility Coordinator will be the central point of contact for all facility-related issues. They will proactively identify and resolve problems, ensuring minimal disruption to your operations. Immediate response to any concerns will be a top priority.
• Relocation Coordination: In preparation for the move to a new headquarters, our Facility Coordinator will meticulously plan and coordinate the relocation process. This includes liaising with movers, managing the packing and unpacking of items, overseeing the setup of workstations, and ensuring all facilities are fully functional at the new location.
• Office Moves: Our team will assist in planning and executing office moves efficiently, minimising downtime and ensuring that employees can seamlessly transition to the new workspace. This includes managing the logistics, coordinating with moving companies and providing on-site support during the move process.
• Archiving Requests and Locker Management
• The Facility Coordinator will handle archiving requests, ensuring documents are securely stored and easily accessible when needed. Additionally, they will manage locker allocations and ensure a fair and organised system for employees.
• Liaising with Security: Our Facility Coordinator will maintain constant communication with the security team, addressing security-related concerns, coordinating access protocols, and ensuring a safe working environment for all employees.
• Daily Interactions: Our Facility Coordinator will engage in daily interactions with your designated representatives to address any immediate concerns and ensure the smooth flow of operations. Regular catch-up meetings will be held to discuss ongoing activities and upcoming plans.
• Monthly Performance Review Meetings: We propose monthly performance review meetings where we will present detailed reports on service delivery, supplier performance, and issue resolution. These meetings will provide a platform to address feedback and implement improvements promptly.
• Supplier Management: We will record the Service Level Agreements (SLAs) currently in place with all existing suppliers, clearly redefining expectations regarding performance, response times, and issue resolution. Our Facility Coordinator will actively manage these agreements, ensuring that suppliers adhere to the agreed-upon standards.
• Site Attendance and Potential Visits: Our Facility
• Coordinator will be physically present at the site during regular business hours to ensure immediate attention to any issues.
• Additionally, they will be available to visit Crawley and Maidstone if the need arises, guaranteeing consistent quality of service
• across all locations.
• Virtual support: The FC will also be available to provide remote support to Crawley and Maidstone if required on an ad hoc basis.

“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees.”